【GTD】Publishing the trigger list needed to keep track of your tasks

In a nutshell

The capture phase of GTD is the most important. If you properly remove the garbage from your head, you can indulge in contemplation.
I'm publishing my trigger list.
GTD takes 2 hours to grasp. Register your tasks in your favorite tool and empty your brain.

The capture phase of GTD

I bet no one thought GTD would last this long. Before Notion, the life hack I had been doing for a long time was GTD. I've been doing it since 2011, so I have a lot of sentimental attachment to it.

Last time, I introduced a template that allows you to do GTD in Notion. 【Notion】Notion over Evernote. You can do the legendary work method 【GTD】 in Notion.

They say that if you're prepared in life, you won't have any worries, but if you have GTD in life, you won't have any worries. Even if you forget something, the sense of security that GTD remembers it for you is amazing.

The essence of GTD is that it allows you to organize your tasks automatically. For details, please refer to the flow chart below.

"BrownDots"

Trigger List

When you're writing down your GTD tasks, it's helpful to have a list that can act as a trigger. Here is the trigger list I'm currently using.

Work
- Unfinished projects
  - Issues being addressed
  - Requested issues
  - Issues under review
- Projects to be started
  - Requirements definition
  - Design
- Projects to be considered
  - Check progress
  - Check if there are any pending responses
- Responsibilities and promises
  - Boss, business partner
  - Colleagues
  - Subordinates
  - Other employees
  - Outside the company
    - Customers
    - Other companies
    - Experts
    - Vendors
- Communication
- Internal/External
  - Devices/tools that require communication
    - slack
    - facebook
    - line
    - email
    - phone
    - letter
- Writing/Submission
  - Work
    - Daily report
    - Weekly report
    - Estimate
    - API design specification
    - wiki
    - Handover documents
    - Manual
    - Risk management
    - Issue management
  - Report
  - Evaluation/Review
  - Template
  - Proposal
- Meetings/interviews that need to be set up
- People who should be informed of decisions
- Books and articles to read
- Finance
  - BS
  - PL
  - CF
  - Cash
  - Budget
  - Budget/Outlook
  - Income and expenditure forecast
  - Monthly sales/profit
  - Credit line
  - Bank
  - Accounts receivable
  - Accounts payable
  - Petty cash
  - Investors
  - Asset management
- Planning/Organization
  - Company strategy and goals
  - Current projects
  - Business plan
  - Marketing plan
  - Financial plan
  - Internal initiatives
  - Scheduled events
  - Meetings/interviews
  - Presentations
  - Conferences
  - Organizational changes
  - Facility changes
  - Introduction of new systems/facilities
  - Travel
  - Vacation
  - Business trip
- Organizational development
  - Organizational chart
  - Reorganization
  - Roles
  - Job descriptions
  - Facilities
  - Introduction of new systems
  - Leadership
  - Change initiatives
  - Succession planning
  - Culture
- Marketing
  - Campaigns
  - web
  - Advertising
  - PR
- Management
  - Legal issues
  - Insurance
  - Human resources
  - Personnel planning
  - Policies/procedures
  - Training
- Human resources
  - Hiring/firing/promotion
  - Performance reviews
  - Salaries
  - Communication
  - Human resource development
  - Benefits
  - Employee surveys
  - Morale
- Sales
  - Customer hurdles
    - Not interested
    - Interested but don't know
    - Know but prefer others
    - Want but not now
  - Sales process
    - Which phase of the SPIN model are they in?
    - Challenger Sales Model
  - Training
  - Relationship building
  - Reporting
  - Maintaining customer relationships
    - How have you been?
  - Customer service
- Systems
  - Smartphone
  - Phone
  - PC
  - Software
  - Paper documents
  - notion
  - omnifocus2
  - Mind map
  - HDD/SSD
- Office
  - Space
  - Furniture
  - Toilet paper and tissues
  - Security
- Meetings
  - Scheduled meetings
    - Is the agenda/materials prepared?
    - Do I need to send the materials in advance?
    - Are there any conflicts?
  - Meetings to be set up
  - Reporting meetings
  - Unnecessary meetings
    - Meetings that don't need to be held
    - Meetings that don't need to be attended
- Education/Training
  - Training/Seminars
  - Things to learn
  - Things to research
  - Skills
    - Management skills
    - Design skills
    - Engineering skills
  - Books to read
  - Things that need to be researched
    - Market
    - User hearings
  - Qualifications/degrees
  - Career plan
  - Resume
  - Performance review
    - Oni-soku PDCA
      - Flowchart
  - Waiting for a response
    - Tasks/projects delegated to others
    - Project requirements
  - Requests
  - Insurance
  - Ordered products
  - Repairs/maintenance
  - Others/decisions
Private
- Unfinished projects
- Projects to be started
- Projects related to social organizations
  - Service
  - Civic activities
  - Volunteer work
  - Religious activities
  - Promises with others
  - Lover, wife
  - Children
  - Parents
  - Family
  - Friends
  - Experts
  - Things I've borrowed
  - Debts
- Devices/tools that require communication or a response
  - Phone
  - Email
  - facebook
  - line
  - instagram
  - Message cards/letters
  - Thank-you notes
  - Text messages
- Scheduled events
  - Birthdays
  - Anniversaries
  - Weddings
  - Graduations
  - Receptions
  - Outings
  - Holidays
  - Long vacations
  - Travel
  - Eating out
  - Cultural events
  - Sports events
- Management
  - Home supplies
  - Phone
  - Smartphone
  - evernote
  - icloud
  - mac
  - ipad
  - goodnote
- Entertainment
  - Books
  - Music
  - Radio
  - Travel
  - Places I want to visit
  - People I want to visit
  - Surfing the internet
  - Photography
  - Sports equipment
  - Cars
  - Cooking
  - Recreation
- Finance
  - Bills
  - Bank
  - Investments
  - Loans
  - Taxes
  - Budget
  - Insurance
  - Mortgage
  - Household account book
  - Accountant
- Legal
  - Will
  - Trust
  - Inheritance
  - Other legal matters
- Family/Family activities
  - Lover
  - Children
  - Parents
  - Relatives
- Home related
  - Real estate
  - Repairs
  - Construction
  - Renovation
  - Landlord
  - Heating/cooling
  - Plumbing
  - Electricity
  - Roof
  - Gardening
  - Parking space
  - Garage
  - Walls
  - Floors
  - Ceilings
  - Decoration
  - Furniture
  - Home appliances
  - Lighting/wiring
  - Kitchen utensils/equipment
  - Washing machine
  - Disposal/organization/cleaning of unwanted items
  - Storage
  - Contractors
- Health
  - Doctor
  - Dentist
  - Optometrist
  - Specialized treatment
  - Health checkup
  - Diet
  - Meals
  - Exercise
- Skill development
  - Courses
  - Mind map
  - PDCA organization
  - Coaching/counseling
  - Career
  - Creation
- Transportation
  - Car
  - Bicycle
  - Maintenance
  - Repairs
  - Commuting
- Clothes
  - Work clothes
  - Casual clothes
  - Formal clothes
  - Sportswear
  - Accessories
  - Bags
  - Repairs
  - Tailoring
  - Dry cleaning
- Errands
  - Shopping
  - Stores
  - Home improvement store
  - Daily necessities
  - Groceries
  - Gifts
  - Pharmacy
  - Bank
  - Dry cleaner
  - Repair shop
- Community
  - Neighborhood
  - Neighbors
  - Service activities
  - School
  - Civic activities
  - Elections
- Waiting for a response
  - Ordered items
  - Repairs
  - Reminders
  - Borrowed items
  - Information
  - RSVPs
  - Projects/tasks delegated to family/friends

GTD capture takes 2 hours

The value of GTD is that it is a system that does not require you to remember tasks in your brain. Therefore, it takes time to capture tasks using a trigger list. It is better to spend about 2 hours to wash them out for the first time.

Once you have collected them, manage them with your favorite to-do tool or notebook. You can also use sticky notes and clear files. However, it is probably best to use digital tools these days. Let's use a to-do app.

Once you have finished the capture phase, you will be able to experience a refreshing feeling of a clear head that you have never felt before. Personally, it is similar to the feeling of a cold bath in a sauna. "Ah, so refreshing."

GTD Tools

As an aside, I will introduce the tools I use. Yes, it's Notion. I am using a customized Japanese version of the template in the diagram below. Every day is refreshing.

This is the reference book. I want you to read "Getting Things Done: The Art of Stress-Free Productivity (Fully Revised Edition)" (David Allen/Futami Shobo), which has reached the level of perfection as an introductory book. This is the third official GTD book, and the essence of GTD is finally in a structure that is easy to understand, and personally, this is the best book, including past works.